Department Contacts for Grad Student Records

Departmental Contact for graduate student records: The primary contact person representing the graduate program/records office for a program. Our first contact for academic matters and decisions related to students in your unit’s graduate programs.

A Contact is named by the Executive Officer of a unit using the GC Roles and Access Manager.

Training Materials & Workshops

Getting Started

An intro to get you started in your role as a new graduate contact

Graduate College Training Opportunities

Opportunities for learning about processes and resources to help you in your role serving graduate students on the Urbana-Champaign campus.

Slate Enrolled Student Module - Videos and How To Guides

Faculty/Staff Video Tutorials:

• Slate Enrolled Student Record Overview

• Petition Processing for Administrators

• Petition Processing for Faculty

• PER/FER Processing

• Credit/No Credit Request Processing

• GC 599 Request Processing

• In Absentia Registration Request Processing

• Faculty Guide to Approving Late Registration Forms

• Department Guide to Processing Late Registration Forms in Slate:

  • Part 1 - Add Requests

  • Part 2 - Multiple Requests with Multiple Instructor Approvals Required

  • Part 3 - Drop Requests

  • Part 4 - Incomplete Forms

Faculty/Staff How To Guides:

• Slate Enrolled Student Module Overview - How To Guides

• Slate Petition Processing - Department How To Guides

• Slate PER/FER Processing - Department How To Guides

• Slate Registration Forms Processing - Department How To Guides

• Slate Faculty Quick Guide for Approving Petitions

• Slate Faculty Quick Guide for Approving Late Registration Change Forms

Student Video Tutorials:

• Petition and PER/FER Processing Video Tutorials

• Registration Forms Tutorials

Data Resources

AITS - Campus Data Resources - EDDIE, ViewDirect, Business Objects
Division of Management Information
Graduate College Data & Databases

Graduate Assistantship Resources

Illinois Human Resources for Graduate Students

• Recommended Template for TA/GA and RA/PGA/TAR Offer Letters

• Campus Minimum Stipend Rates

• GEO Contract

• Graduate Assistantship Orientation 

• Definitions of Graduate Student Appointments 

• Tax Implications for Waivers

Guidelines for Federal Work Study (FWS) Funded Graduate Assistantships

Timely Opportunities for Your Students

Assistantship Clearinghouse
Conference Travel Awards for Graduate Students
Fellowship Opportunities
GradLinks
Student Employment Resources